Things to keep in mind when scheduling employees

Things to keep in mind when scheduling employees

As a business owner, you do it all. From scheduling important conference calls to making quarterly reports, it can all become a daunting task without proper planning. When it comes to employee scheduling, it too requires careful planning ahead of time so that everything runs smoothly. The human resource department specializes in creating an employee scheduling system that works with many things in mind that are worth noting. 


Become familiar with basic employee information

As you dive into the work field, you will quickly notice that the little things do matter. Becoming familiar with basic employee information will go a long way and will better prepare your team for proper employee scheduling. Make sure to take note of each employee’s work status, such as part-time or full-time preference, what department they specialize in and any other basic information that will help distinguish each individual respectfully. 


Have a flexible backup plan 

Not everything will go according to plan on an everyday basis, so it is equally important to always have a backup plan that is flexible. The plan can entail having enough workers to cover a shift in case one worker does not show up for their scheduled shift. You will also want to push for policies that prohibit a “no call no show” so that incidents do not repeatedly occur. By using a software program, HR can easily alternate shifts and maintain a record of employee information when prompted.


Be mindful of employees’ outside work-life

At the end of the day, employees are human beings and deserve to be treated as such. There may be life mishaps such as a family emergency or they may have doctor/dentist appointments, require maternity leave or changes in school schedules. Regardless of their absence, being mindful of employees outside work-life is important. When scheduling employees, having a set policy on the number of allowances of the advancement for absent days is necessary. Some companies even go so far as offering one mental health day out of the year without penalty. 


Make scheduling easily accessible 

When everyone is on the same page, things run a lot smoother. By making employee scheduling easily accessible, everyone has a clear direction on monthly, weekly and daily tasks or project goals. Scheduling is now accessible to all employees on the app with the use of a smartphone so no printing is necessary. HR can easily edit anything as the day progresses such as adding service notes or highlighting important tasks. Employees are proven to have a better understanding of their day-to-day schedule, as well as have a boost of productivity and confidence since they are able to see the same schedule lead managers do. 

Missing an online employee-scheduling software presence that is effective and spot-on? Coastal Human Resource Group, Inc. is a Human Resource Outsourcer (HRO) that makes it possible to easily foresee solutions. We serve as a full-service human resources department for small and medium-sized businesses throughout the Southeast which provides guidance to local, state and federal taxes. Visit or call us toll-free at 1-888-757-7444. We’re here to help ensure that all your human resources needs are met.